Listen to this blog with one of our AI generated voices.

Utilizing artificial intelligence for your brand’s voice isn’t about replacing your creative instincts. It’s about scaling consistent, memorable communication at every audience touchpoint. With the right approach, AI-powered tools can analyze, learn, and elevate your brand’s unique style, ensuring consistent messaging that resonates every time. 

Define Your Brand Identity and Tone

Start by clarifying the purpose of your brand voice before launching into AI assistance. Consider whether you are amplifying thought leadership through a whitepaper, driving conversions in email marketing, or building trust on social channels. This clarity will help guide you in establishing your brand’s tone.

Upload Core Content to Train AI 

Next, gather the materials that reflect your brand’s essence, such as style guides, messaging frameworks, campaign summaries, and audience personas. Then, upload all of these documents into the AI platform. This gives the AI the best possible input which will ensure the AI output is true to your brand’s voice. 

• Brand Style Guide: These documents should outline your brand’s written personality, such as whether language should be persuasive, informative, urgent or emphatic. Also, include whether the written style should follow AP, MLA or another written styling framework.   

• Messaging Framework: Framework materials should define core brand messages and include narratives, supporting points, and approved phrasings. 

• Personas: Upload detailed audience overviews that allow the AI to mirror your brand’s audiences’ aspirations, pain points, and language. 

• Writing Samples: Include best-in-class examples of your brand’s work.  

Pro Tip: Include clear adjectives (e.g., “professional,” “friendly,” “bold”), a list of do’s and don’ts, and real-world examples. Outlining tone for various scenarios (e.g., “empathetic in customer support emails,” “playful in social content”) also helps the AI adapt tone to the context of each request, while maintaining a constant brand voice, even for different markets. 

Craft, Draft, and Refine 

AI can deliver impressive first drafts, but your brand reputation hinges on the human touch. With this in mind, follow Précis‘ Collect → Craft → Draft → Refine best practice approach for successful AI content creation.  

As the PR professional, review each AI output for factual accuracy and your brand’s nuances. This will make sure nothing “off-brand” slips through.  

• Conduct regular audits: Compare AI-generated content with your style guide and real-world content pieces. 

• Provide feedback: Refine the AI’s understanding of voice by flagging what works and what doesn’t, especially as your brand evolves. 

Leverage AI for Consistency and Collaboration 

AI’s greatest asset is infinite recall: it never gets tired, never forgets a guideline, and can check every line of copy. 

• Automate content checks: AI tools can review new copy in real time for voice, brand terms, and tone compliance. 

• Enable cross-team sharing: A centralized AI model ensures everyone is working from the same brand playbook – even across various markets with different language. 

• Gather insights: Analyze which language and messages resonate most with your audience, then train your AI on the best performers. 

The Bottom Line 

By defining clear brand voice guidelines, training your AI with real brand documents, and working collaboratively to refine outputs, you are empowered to communicate with precision, emotional resonance, and speed. With AI shouldering routine checks and highlighting deviations, you reserve your creative energy for what humans do best: meaningful storytelling and connection. 

For more insight into how to utilize AI in PR workflows, visit our 100 Best Uses for AI in PR blog post.